Having a website and online presence strategy allows any business to flourish its market and expand its business. As the web has the fastest reach to advertise any form of Business. Website disclosures is the primary tool of better Corporate Governance. Thus, the companies having their website are required to adhere to certain provisions and compliances about website disclosures. It must be in accordance with the Companies Act, 2013 and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and any changes to it must be updated within 2 working days. The information should be placed for a minimum period of 5 years.
MANDATORY WEBSITE DISCLOSURE REQUIREMENTS
UNDER COMPANIES ACT, 2013:
- Website address on all its business letters, billheads, notices, and other official publications
- Notice of change of objects for which money is raised through the prospectus
- Details of Annual Return. The web-link of such annual return shall be disclosed in the Board’s report
- Details of establishment of Vigil Mechanism
- Nomination and Remuneration policy
- Company’s policy on director’s appointment and remuneration including criteria for determining qualifications.
- Corporate Social Responsibility policy of the Company
- Terms and Conditions of appointment of the Independent Director
- Closure of register of members or debenture holders or other security holders
- Notice of General Meeting of the company
- Notice of Voting through electronic means.
- Notice of Postal Ballot and the results of postal ballot shall be declared by placing it, along with the scrutinizer’s report.
- Any Special Notice.
- Circular inviting deposits from public.
- Details of transfer to the Unpaid Dividend Account.
- Details of striking off.
MANDATORY WEBSITE DISCLOSURES UNDER SEBI LODR, 2015:
A listed company is mandatorily required to have a functional website with following details:
- Aspects of its business activities
- Terms and conditions of appointment of independent directors
- Composition of various committees of board of directors
- Code of Conduct of board of Directors and Senior Management Personnel
- Details of establishment of vigil mechanism/ Whistle Blower policy
- Criteria of making payments to non-executive directors.
- Policy on dealing with related party transactions
- Policy for determining ‘material’ subsidiaries
- The email address for grievance redressal and other relevant details
- Contact information of the designated officials of the listed entity who handle the investor grievances, etc.
- Shareholding Pattern
- Details of agreements entered into with the media companies and/or their associates, etc
- New Name and the old name of the listed entity for a continuous period of one year, from the date of the last name change
- notice of meeting of the board of directors where financial results shall be discussed
- financial results, on conclusion of the meeting of the board of directors where the financial results were approved
- complete copy of the annual report including balance sheet, profit and loss account, directors report, corporate governance report etc
- Details of familiarization programmes imparted to independent directors including the number of programmes attended, number of hours spent and other relevant details
- entities falling under promoter and promoter group shall be disclosed separately in the shareholding pattern
- dividend distribution policy for top five hundred listed entities based on market capitalization (calculated as on March 31 of every financial year)
- composition of various committees of board of directors
- all credit ratings obtained by the entity for all its outstanding instruments
- separate audited financial statements of each subsidiary
- All disclosures made to stock exchanges as per Regulation 30
- Archival Policy